When is a Shipper's Export Declaration (SED) Required?
Complete an SED for cargo being exported from the United States:
- For any single commodity valued for Customs at more than $2,500.
- For all cargo except documents destined for certain Asian and Eastern European countries.
- When the shipment requires an export license.
How to Complete the SED Form?
Guidelines for completing the SED Form:
For references to Schedule B, use this link or have Amerijet or I.T.N. complete the SED for you.
- a. The U.S. Principal Party in Interest (USPPI) is the seller, manufacturer, order party, or foreign entity in the U.S. who receives the primary benefit of the export transaction. Enter the USPPI's company name, address, and ZIP Code.
b. Enter the USPPI's Employer Identification Number. If no EIN has been assigned, use the USPPI's Social Security number.
c. Check the appropriate box. A recipient who is part of your company is a related party.
- Enter the shipment date: month, day, and year (MM/DD/YYYY).
- Enter your Air Waybill number or, for ocean freight, your reservation number. (If you are using a Shipper's Letter of Instruction instead of an Air Waybill, Amerijet will create an Air Waybill and enter the number here.)
- a. Enter the end user of your shipment.
b. Enter anyone authorized to have temporary custody of your shipment, such as a Customs broker or bank, or the foreign carrier moving the materials from the airport or port to the end user.
- a. Enter the name and address of any forwarding agent.
b. Enter the forwarding agent's Employer Identification Number.
- Enter the two-letter U.S. Postal Service abbreviation for the state of origin, i.e., where the materials enter international trade – which may not be where the materials were produced. For materials exported from a U.S. foreign trade zone, enter the FTZ number.
- Enter the Country of Ultimate Destination, which may be different from the destination where a consignee receives a shipment of goods.
- For ocean freight, enter the loading pier. For air freight or ground transport, leave blank.
- Method of transportation: enter Ship, Air, Truck, Rail, etc.
- For air freight or ground transport, enter Amerijet. For ocean freight, enter the ship's name.
- Enter the Customs port/airport of export
- Enter the unloading port/airport for your shipment.
- Applies only to ocean freight. Check yes or no.
- Carrier Identification Code: Enter AJT for Amerijet, or (carrier code # ____) for I.T.N.
- Enter a unique reference number for this shipment, such as an invoice number or internal file number.
- Enter an Entry Number if you are using this export transaction to prove export of materials previously imported into the U.S.
- If the shipment contains hazardous materials, check yes. If not, check no.
- Enter a two-character In-Bond Code. You'll find these codes in Part IV of Appendix C of the Foreign Trade Statistics Regulations (15 CFR Part 30).
- A routed export transaction is one in which a foreign principal party in interest authorizes a U.S. forwarding or other agent to export the merchandise out of the United States. Check yes or no.
- Use columns 21-26 to describe the shipment's contents. Describe each commodity separately.
- Enter D, F, or M:
- D for domestic exports (merchandise grown, produced, or manufactured in the U.S., or imported merchandise changed in some manner while in the U.S.).
- F for merchandise that entered the United States and is being re-exported without change.
- M for exports under the foreign military sales program.
- Enter the 10-digit Schedule B Number for each commodity.
- Enter the number of Schedule B units of quantity for each commodity.
- Enter the shipping weight of each commodity in kilos.
- For used self-propelled vehicles, enter the appropriate number: VIN (Vehicle Identification Number), Product Number, or Vehicle Title Number.
- For sold commodities, enter the selling price. For unsold commodities, enter the cost including freight, insurance, and other charges to U.S. port of export, but excluding unconditional discounts and commissions.
- Enter the License Number./License Exception Symbol/Authorization. To determine if a validated license number is necessary, see here. Apply for a validated license number electronically.
- Enter the Export Control Classification Number (ECCN) for Commodities on Control List (CCL). Shipments made under a specific license; made under license exception GBS, CIV, or LVS; or made NLR (No License Required) but controlled under Column 2 require an ECCN. Exports to Canada, Puerto Rico, or the U.S. Virgin Islands DO NOT require an ECCN.
- Enter the name of your company's authorized representative.
- Enter that representative's signature, title, date, telephone number (including country code and/or area code), and email address.
- For Customs use only.
How Many Copies are Necessary?
Submit two originals and four copies to Amerijet with your shipment.
For telephone help with Schedule B:
Food, textiles, chemicals, and minerals: 301-763-3484
Metals, machinery, transportation, sundries, and technical items: 301-763-3259
For information on Item 27, Validated License No./General License Symbol: Call the U.S. Department of Commerce, Bureau of Industry and Security, at 202-482-4811.
Information on Item 28, ECCN requirements.
For assistance, contact your local Amerijet office or agent.
Origin and Destination
Many of these documents relate to a commodity's country of origin and destination.
"Origin" refers to the country where a commodity enters international trade. Typically, it's the country where the commodity was made, but not always.
For example, if an item was processed or assembled in a foreign trade zone, its country of origin is the country from which its raw materials or components came. Raw materials or component parts may move to a foreign trade zone on U.S. soil for processing or assembly without having “entered” the U.S., and the resulting products shipped elsewhere don't have the U.S. as their country of origin.
Thus, a product's country of origin may not be the same as the country from which it is being shipped – and the destination where a consignee receives a shipment of goods may not be the ultimate destination for those goods.
What an item is, where it entered international trade, and its destination determine the item's documentation requirements.
For further details, contact your local Amerijet office or representative.
Many of these documents require numbers that the U.S. government uses to monitor and regulate international commerce:
The Schedule B Number is a 10-digit export code that the Census Bureau uses to collect trade statistics.
The Harmonized Tariff System (HTS) is an import code used for Customs and tariff purposes. It has a minimum of six digits, though some commodities include extra digits for more precise detail.
The Export Control Classification Number (ECCN) is an alphanumeric code assigned by the Commerce Department's Bureau of Industry and Security to control the export and reexport of commodities, technology, and software with both civilian and military uses.